Non Conformance Report

Track, and resolve workplace issues that deviate from expected standards

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The Non Conformance Report (NCR) template is used to document, track, and resolve workplace issues that deviate from expected standards. It’s built to support ISO compliance workflows, safety programs, and quality management initiatives by enabling structured reporting of non-conformities and immediate action plans.

Suitable for

Compliance

Description

This template provides a standardized format for reporting incidents such as safety hazards, environmental concerns, process breakdowns, or quality deviations. Users can classify issue types, describe the problem in detail, log risk levels, and suggest immediate and corrective actions. It includes sections for cause analysis (using methods like 5W2H), contingency planning, and final approval tracking.

The NCR template supports visual status indicators (e.g., APPROVED, NON APPROVED), date stamps, and evidence attachments. It enables coordination between the person who issued the report and the reviewers responsible for resolution.

Key Data Stored

  • NCR Number and Title - Non conformance report number
  • Site/Unit of Occurrence
  • Status (Approved, In Process, Non Approved)
  • Issue Type – checkboxes for categories like Quality Assurance, Worker Safety, Environmental Concerns
  • Event Date and Issued By
  • Issue Description
  • Risk Level (Low, Medium, High)
  • Immediate Action Taken
  • Cause Analysis Section – with optional use of 5W2H methodology
  • Contingency Plan – proposed corrective or preventive measures
  • File Attachments – for supporting evidence
  • Approved By and Date
  • Dynamic Title Generation – auto-filled from NCR number and site

Business Use Cases

  • Quality and Safety Management – Document safety issues, process breakdowns, or product defects in a compliant format.
  • Internal Audit Support – Track non-conformities discovered during ISO, EHS, or internal compliance audits.
  • Root Cause Analysis – Use integrated fields to document investigations and link them to action plans.
  • Workplace Risk Tracking – Identify, resolve, and monitor risk events across departments or sites.

Why This Template is Powerful

  • Structured Incident Reporting – Ensures every non-conformance is documented thoroughly and consistently.
  • Compliance-Ready – Ideal for ISO 9001, ISO 14001, or OSHA-style reporting.
  • Linked Risk and Response – Connects the problem to root cause and resolution with visual structure.
  • Customizable Status Flow – Use badges to reflect audit stages or resolution workflows.
  • Scalable Across Units – Works across departments, factories, or global sites with site-specific reporting.

This template makes it easy to turn isolated issues into structured reports that drive real operational improvements and compliance visibility.